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What is required in a driver qualification file?

A driver qualification file must include: (1) driver’s application (§ 391.21) [1], (2) motor vehicle record from licensing authority (§ 391.23(a)(1)) [1], (3) road test certificate or equivalent (§ 391.31(e)/§ 391.33) [1], (4) annual motor vehicle record inquiry (§ 391.25(a)) [1], (5) annual review note (§ 391.25(c)(2)) [1], (6) medical examiner’s certificate (or CDLIS record for CDL holders) and variance docs if applicable (§ 391.43(g)/§ 384.105) [1], (7) Skill Performance Evaluation (SPE) certificate or medical exemption (§ 391.49/part 381) [1], (8) verification of medical examiner’s National Registry listing (§ 391.23(m)) [1,5]. Files must be retained for 3 years post-employment, except annual MVRs can be removed after 3 years [1].

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